Software for speech and language therapists: how to choose

A speech and language therapist in private practice handles four things alongside sessions. Scheduling, billing, following each patient and writing assessment reports. Few tools do all of it well. It helps to know what you need before choosing.

The four needs of a speech therapy practice

• Scheduling. Patients often come every week for months. You need recurring appointments that are easy to move.
• Billing. Insurance claims usually go through dedicated, approved software. In France this means SESAM-Vitale. See our article on AMO billing in 2026.
• Records and follow-up. What happened in each session, what is improving, what is stuck. See our session notes template.
• Assessments. The assessment report is the longest piece of writing in the job. See our article on how to structure an assessment report.

Most therapists combine two tools. Approved billing software on one side, and a tool for patient records and writing on the other.

How to choose

1. Where the data is hosted

Your records hold health data, often about children. Check where it is stored and which certification the host holds. In France, a provider hosting health data for you must be HDS certified (article L1111-8 of the Public Health Code). See our article on HDS hosting.

2. Time saved on writing

What takes the most time is session notes and assessment reports. Check whether the software actually helps you write, or only stores what you typed.

3. Following progress over time

When you reassess, you need to see what has changed since the first assessment. A good tool shows you the progress without rereading every note. See our reassessment template.

4. Devices

You may work at the practice, in patients' homes or at school. Check that the tool works on tablet and phone, not only on a computer.

5. The contract

You remain responsible for your patients' data. Under the GDPR, you need a data processing agreement with the provider (article 28). Also check that your data is not used to train models.

Questions to ask before you commit

• Where is the data hosted, and is the host certified for health data?
• Is my data used to train models?
• Can I get my records back if I stop?
• Does it work on tablet and phone?
• Can I try it without commitment?

How Delta works

Delta is an AI assistant designed with speech and language therapists. During the session, Delta transcribes what is said, then writes the session report, taking your specialty into account. You can also dictate your observations right after the session. The report is added to the patient's record, so you can follow their progress from one session to the next and have everything to hand when the time comes to reassess. Delta also writes your assessment reports.

Delta does not handle billing or insurance claims. You keep your billing software for that.

Data stays in Europe, on infrastructure certified for health data (HDS), and AI processing runs on servers located in France. The patient's name and any information that could identify them are pseudonymised before reaching the AI, no audio file is kept, and the data is never used to train models. Delta works on computer, tablet and phone. More details on the Delta for speech therapists page.