How much does software for psychologists cost in Europe (2026)

The cost of software for psychologists is what you pay each year to run your practice (scheduling, invoicing, patient records, note-taking): one or more subscriptions, plus usage-based extras, divided by the number of sessions you actually hold.

What you actually pay for: four cost items

"Software for psychologists" covers four needs. Some tools cover nearly all of them, others only one.

• Scheduling and online booking: the price rises mainly with text reminders.
• Invoicing: receipts, income ledger, sometimes online payment. Card processing fees often come on top of the subscription.
• Patient records and hosting: notes, documents, history. This is health data; hosting is included (or not) in the price. In France, we recommend checking that the host appears on the list published by the French digital health agency (ANS).
• AI note-taking: transcription or dictation, then a session report. The price depends on volume (unlimited sessions or a monthly quota).

Two strategies coexist: an all-in-one practice suite, or a scheduling and invoicing tool plus a note assistant. The second adds two subscriptions, but you pick each tool for what it does. Our guide to choosing psychologist software (in French) and our guide to psychologist software in Belgium cover features; here we talk money.

Published prices, tool by tool (read on 04/11/2026)

Each price below was read on the tool's official page on 04/11/2026 and copied as written (excluding VAT, including VAT, or unspecified). Prices change often: check them before you sign.

Practice management software (France)

• Psy Agenda · Price: €22 per month incl. VAT, single plan, no commitment, according to its site · Included according to its site: scheduling and online booking, video, patient records, 54 clinical scales, invoicing, Mon soutien psy tracking, 160 AI reports and 400 copilot requests per month · Extras: text messages at €13.90 per 150, WhatsApp reminders at €4.90 per 50, extra AI reports at €2.40 incl. VAT per 50 · Hosting: HDS-certified in France, according to its site · Trial: 15 days, no card · Strength: scheduling, video, records, invoicing and AI reports in one plan, with full data export announced. Pricing page.
• Terapiz · Price: €39.98 per month incl. VAT, no commitment, according to its site · Included according to its site: practice management, free import of your data, two hours of onboarding · Extras: text messages at €0.10 incl. VAT each, extra collaborator at €19.99 incl. VAT per month · Hosting: HDS, data in France, according to its site · Trial: 14 days · Strength: data migration and onboarding included. Pricing page.
• Carl · Price: €29.90 per month (VAT status not stated), Essentiel plan, no commitment, according to its site · Included according to its site: dictated or written notes, reports, synced calendar, online booking, video, PDF and electronic invoicing, bookkeeping, unpaid invoice reminders · Hosting: data hosted in Europe; HDS certification not stated on its site · Trial: 30 days, no card · Strength: scheduling, invoicing and notes in one place, with export at any time and without conditions, according to its site. Website.
• Scriboupsy · Price: €27 per month incl. VAT, or €298.80 incl. VAT per year (€24.90 incl. VAT per month), according to its site · Included according to its site: free version up to five patients; pro version with unlimited patients, invoices sent by email, file import · Hosting: health data hosting mentioned, HDS certification not specified · Scheduling: not stated on its pricing page · Strength: a published yearly price and a free tier to start. Pricing page.
• Deiz · Price: Free at €0 (20 appointments created over a rolling 30 days); Pro at €10 per month (VAT status not stated), no commitment, according to its site · Included in Pro according to its site: unlimited appointments, e-invoicing · Extras: prepaid text message credits; payment fees on top · Hosting: in Paris, with an HDS-certified provider, according to its site · Strength: a free plan with no time limit or card, and a low entry price. Pricing page.
• Mon Cabinet Libéral · Price: from €24 per month incl. VAT for one user, no commitment, according to its site · Extras: extra user at €10 per month (VAT status not stated), text messages at €0.07 to €0.10 incl. VAT, video consultations at €12 incl. VAT per month, payment links at €20 incl. VAT per 50 · Hosting: secure server; HDS certification not stated on its pricing page · Strength: up to three practice locations for one practitioner within the plan. Pricing page.

AI note-taking assistants

• Delta · Price: Free plan at €0 per month, forever, no card, 10 sessions per month; Pro plan at €35 per month incl. VAT with no commitment, or €29 per month incl. VAT billed annually (€348 per year), unlimited sessions · Included: clinical memory for each patient, session reports, specialised reports, templates by specialty · Hosting: in France, with an HDS-certified host · Trial: 14 days, no card · Does not do: scheduling or invoicing; it works alongside your existing tools. Pricing page.
• Pllume · Price: €20 per month incl. VAT per practitioner, everything included with no options, no commitment, according to its site · Hosting: in France, with an HDS-certified host, according to its site · Trial: 14 days, card required at sign-up · Strength: a single, simple price. Pricing page.
• Heidi · Price: not stated on its French pricing page, which lists Free, Clinician, Practice and Organisation plans · Hosting: not stated on its pricing page · Trial: 14 days for the Clinician and Practice plans; cancel anytime, according to its site · Strength: a free plan, and an offer aimed at psychology and psychiatry as well as medicine and allied health. Pricing page.
• Upheal (European page) · Price: Free at €0; AI Notes at €35 per month, unlimited sessions; Assistant Pro add-on at €35 per month extra; records at €0.85 per session, or EHR Pro at €85 per month (Assistant Pro included), according to its site; taxes may apply depending on your location and status · Hosting: not stated on its pricing page · Trial: no card required, plus a 30-day money-back guarantee · Strength: individual, couples and family sessions supported in AI Notes. Pricing page.
• Carepatron · Price: in US dollars; Free at $0; Plus at $31 per month (shown at $15.50 for 6 months as a promotion); Advanced at $39 per month ($19.50 promotional); 20% off yearly, according to its site · Hosting: location not stated on its pricing page · Trial: 14 days, no card · Strength: online booking, client portal, online payments and an AI scribe from the free plan. Pricing page.
• Tandem · Price: not stated on its site · Hosting: all patient data processed and stored in data centres located in Europe, according to its site; HDS certification not mentioned · Strength: ISO 27001 and ISO 42001 certifications displayed. Website.

If you are starting with no budget, our page on free software for psychologists explains the limits of €0 plans.

Hidden costs to check before you sign

• Text reminders: an extra with most practice tools listed here. Count them on your real volume.
• AI quotas: reports included per month, then top-up packs. Check what happens beyond: a block, or automatic billing.
• Per-session billing: good value at low volume, more expensive later. At Upheal, based on published prices, 100 sessions a month at €0.85 come to €85, the price of the EHR Pro plan.
• Collaborators: a second practitioner or an assistant is often billed separately.
• Yearly billing: cheaper per month, but paid upfront. Check auto-renewal terms.
• Card required for the trial: if you do not cancel before it ends, the first charge goes through automatically.
• Currency and taxes: a dollar price moves with the exchange rate, and taxes added depending on your location change the final price.
• Data export and migration: what do you get back if you leave, and in what format? Some vendors include import of your existing data, not all.

How to work out your real cost per session

What matters is what each session costs you in software.

• Step 1: add up yearly subscriptions for every tool (yearly price, or monthly price times 12).
• Step 2: add yearly extras (text messages, AI packs, collaborators, payment fees).
• Step 3: count the sessions you actually hold in a year.
• Step 4: divide the total of steps 1 and 2 by the figure from step 3.

Fully worked fictional example

Claire (fictional name) is a psychologist in private practice. She holds 20 sessions a week, 44 weeks a year, so 880 sessions. She already pays A euros a month for a scheduling and invoicing tool, and adds Delta Pro for her notes (prices from our pricing page; everything else is fictional).

• Delta Pro billed annually: €348 per year, so 348 divided by 880, about €0.40 per session.
• Delta Pro billed monthly: €35 times 12, so €420 per year, about €0.48 per session.
• Total software cost: (348 + 12 × A) divided by 880, A being the price of her scheduling tool, extras included.
• Yearly or monthly: €348 divided by €35 is about 9.9. Yearly billing is better value as soon as Claire keeps the tool for at least 10 months.

Marc (fictional name) is starting out with 8 sessions a month. Delta's Free plan (10 sessions per month) covers that volume, for €0.

Tax deductibility and VAT: what the French texts say

Under the real regime (déclaration contrôlée), the official French tax bulletin states that taxable profit is determined "en tenant compte notamment des dépenses nécessitées par l'exercice de la profession" (taking into account expenses required for the practice of the profession, BOI-BNC-BASE-40, § 1). In our reading, a software subscription used for your practice falls in principle into this category. The impots.gouv.fr site adds that expenses must come with supporting documents, "notamment des factures" (notably invoices): download every invoice from your vendors.

Under micro-BNC, impots.gouv.fr states that "il n’est pas possible de déduire les charges réelles de vos résultats" (actual expenses cannot be deducted). The site mentions a 34% allowance under micro-BNC. Your subscription is therefore not deducted separately.

VAT: since the 2018 Finance Act, "les soins dispensés par les praticiens autorisés à faire légalement usage des titres de psychologue" (care provided by practitioners legally entitled to use the title of psychologist) is VAT-exempt (BOFiP, ACTU-2018-00058). We therefore recommend comparing prices including VAT, which is generally what you actually pay, and having your accountant confirm your situation.

In Belgium, Switzerland and elsewhere in Europe, deduction and VAT rules differ: ask your accountant or fiduciary, with the vendor's invoices at hand. Also check the currency of the price and whether local taxes are added at checkout.

Common mistakes

• Comparing a price excluding VAT with one including VAT, or a dollar price with a euro price.
• Paying for an all-in-one suite and only using the calendar, or stacking two tools that do the same job.
• Going yearly on a tool you have not tested over a real month of sessions.

Checklist before you subscribe

• Is the price excluding or including VAT, and in which currency?
• Is there a quota of sessions or reports, and what happens beyond it?
• What commitment, what renewal, what notice period to cancel?
• Where is data hosted, and is the host certified for health data?
• What export if you leave, in what format, for which data?
• What cost per session do you get with your real volume?
• Do you receive an invoice in your name for your accounts?

Why Delta fits this case

Delta is neither a scheduling tool nor invoicing software: it works alongside your tools. What you pay for with Delta is a clinical assistant that keeps the memory of each patient: it transcribes what is said in session or takes your dictation afterwards, writes the session report to fit your approach (CBT, EMDR, psychodynamic, systemic), updates the patient record and drafts your letters and certificates. Data stays in Europe, in France, on infrastructure certified for health data; the patient's name is pseudonymised before the AI and no audio file is kept. Learn more about what Delta is and browse our clinical document templates.

Sources

• BOFiP, BOI-BNC-BASE-40, deductible expenses for BNC (published 23/01/2019, read 04/11/2026)
• impots.gouv.fr, What can I deduct from my business income? (updated 14/10/2026)
• BOFiP, VAT exemption for psychologists and psychotherapists (02/05/2018)
• French digital health agency (ANS), HDS certification and list of certified hosts (read 04/11/2026)
• Vendor pricing pages linked in the article, read on 04/11/2026.